By-Laws of Harbour Vista Homeowners’ Association, Incorporated (July 7, 1980)
ARTICLE III

ADMINISTRATION

Section 3.01 Association Responsibilities. In accordance with the provisions of the Declaration, the Association shall have the responsibility of administering the Project, approving the annual budget, establishing and collecting all assessments applicable to the Project and arranging for overall architectural control of the Project.

Section 3.02 Place of Meetings of the Members. Meetings of the Members shall be held on the Project, or such other suitable place as proximate thereto as practicable, in Orange County, convenient to the Unit 0wners, as may be designated by the Board of Directors.

Section 3.03 Annual Meeting of Members. The first annual meeting of Members shall be held fourty-five (45) days after fifty-one percent (51%) of the escrow for the sale of all of the Condominium in Phase 1 of the Project have closed or within six (6) months after the Close of Escrow for the sale of the first Condominium in Phase l of the Project, whichever occurs first. Thereafter, the annual meetings of the Members shall be held on or about the anniversary date of the first annual meeting. At each annual meeting there shall be elected by ballot of the Members a Board of Directors, of the Association, in accordance with the requirements of Section 4.05 of Article IV of these By-Laws. The Members may also transact such other business of the Association as may properly come before them. Each first Mortgagee of a Condominium in the Project may designate a representative to attend all annual meetings of the Members.

Section 3.04 Special Meetings of Members. It shall be the duty of the President to a special of the Members, as directed by resolution of a majority of a quorum of the Board of Directors, or upon receipt by the Secretary of a petition signed by Members representing at least five percent (5%) of the total voting power of the Association. The notice of any special meeting shall be given within twenty (20) days after adoption of such resolution or receipt of such petition ad shall state the time and place of such meeting and the purpose thereof. The special meeting shall be held not less than thirty-five (35) days nor more than ninety ( 90) days after adoption of such resolution or receipt of such petition. No business shall be transacted at a special meeting except as stated in the notice. Each first Mortgagee of a Condominium in the Project may designate a representative to attend all special meetings of the Members.

Section 3.05 Notice of Meeting to Members. It shall be the duty the Secretary to send a notice of each annual or special meeting by first-class mail, at least ten (10) but not more than thirty (30) days prior to such meeting, stating the purpose thereof as well as the day, hour and place where it is to be held, to each Member of record, and to each first Mortgagee of a Condominium, which Mortgagee has filed a written request for notice with the Secretary. The notice set forth time limit for speakers and nominating procedures for the meeting. The notice of any meeting at which Directors are to be elected shall include the names of all those who are nominees at the time the notice is given to Members. The mailing of a notice, postage prepaid, in the manner provided in this Section, shall be considered notice served, forty-eight (48) hours after said notice has been deposited in a regular depository of the United States mail. Such notice shall be posted in a conspicuous place on the Common Areas and such notice shall be deemed served upon a Member upon posting if no address has been then furnished the Secretary. The Board of Directories may fix a date in the future as a record date for determination of the Members entitled to notice of and to vote as any meeting of Members. The record date so fixed shall be not less than ten (10) days nor more than sixty (60) days prior to the date of the meeting. Only Members, who on the record date for notice of the meeting are entitled to vote thereat, shall be entitled to notice of and to vote at: the meeting, notwithstanding any transfer of or issuance of Membership certificates on the books of the Association after the record date.

Section 3.06 Adjourned Meetinqs. If any meeting of Members cannot be organized because a quorum:is not present, a majority of the Members who are present, either in person or by proxy, may adjourn the meeting to a time not less than five (5) days nor more than thirty (30) days from the time the original meeting was called, at which meeting the quorum requirement shall be the presence in person or by proxy of the Members holding at least twenty-five percent (25%) of the voting power of the Association. Such an adjourned meeting may be held without notice thereof as provided in this Article III, provided that notice is given by announcement at the meeting at which such adjournment is taken. If a time and place for the adjourned meeting is not fixed by those in attendance at the original meeting or if for any reason a new date is fixed after adjournment, notice of the time and place of the adjourned meeting should be given to Members in the manner prescribed for regular meetings. If, however, such an adjourned meeting is actually attended, in person or by proxy, by Members having less than one-third (l/3) of the voting power of the Association, notwithstanding the presence of a quorum, no matter may be voted upon except such matters notice of the general nature of which was given pursuant to Section 3.05 hereof.

Section 3.07 Order of Business. The order of business at all meetings of the Members shall be as follows: (a) roll call to determine the voting power represented at the meeting; (b) proof of notice of meeting or waiver of notice; (c) reading of Minutes of preceding meeting; (d) reports of officers; (e) reports of committees; (f) election of inspector of elections (at annual meetings or special meetings held for such purpose): (g) election of directors (at annual meetings or special meetings held for such purpose); (h) unfinished business: and (i) new business. Meetings of Members shall be conducted by the officers of the Association, in order of their priority.

Section 3.08 Action Without Meeting. Any action, which may be taken at a meeting of the Members (except for the election of Directors) may be taken without a meeting by written ballot of the Members. Ballots shall be solicited in the same manner as provided in Section 3.05 for the giving of notice of meetings of Members. Such solicitations shall specify (a) the number of responses needed to meet the quorum requirements, (b) the percentage of approvals necessary to approve the action, and (c) the time by which ballots must be received in order to be counted. The form of written ballot shall afford an opportunity to specify a choice between approval and disapproval of each matter and shall provide that, where the Member specifies a choice, the vote shall be cast in accordance therewith. Receipt within the time period specified in the solicitation of a number of ballots which equals or exceeds the quorum which would be required if the action were taken at a meeting and a number of approvals which equals or exceeds the number of votes which would be required for approval if the action were taken at a meeting at which the total number of votes cast was the same as the total number of ballots cast shall constitute approval by written ballot.

Section 3.09 Consent of Absentees. The transactions of any meeting of Members, either annual or special, however call and noticed, shall be as valid as though had at a meeting duly held after regular call and notice, if quorum be presented ether in person or by proxy, and if, either before or after the meeting, each of the Members not present in person or by proxy, sign written waiver of notice, or a consent to the holding of such meeting, or an approval of the Minutes thereof. All such waivers, consents or approvals shall be filed with the corporate records or made a part of the Minutes of the Meeting.

Section 3.10 Minutes, Presumption of Notice. Minutes or a similar record of proceedings of meetings of Members when signed by the President or Secretary, shall be presumed truthfully to evidence the matters set forth therein. A recitation in the Minutes of any such meeting that notice of the meeting was properly given shall be prima facie evidence that such notice was given.

Previous Index Next
This website and it's contents is not an official or legal entity of the Harbour Vista Homeowner's Association, LLC. The content has not been approved by, nor are the views, expressed or implied, those of the Harbour Vista HOA Board of Directors or the membership. Send email to mbarto@logiqwest.com